Since we live in this age of technology, it is important that we are updated with the latest office equipment. This will allow us to work more efficiently and finish our tasks right on schedule. But with the variety of equipment in the market, how would you know which one to choose?
The Top Essential Office Equipment
• Phone system
Though there are a lot of advancements in technology, organizations will still continue to use phone systems. There are several high-tech phone systems in the market today that businesses can benefit from. Aside from having the regular functions of an office telephone, most phone systems come with a program, which is installed in a computer. This lets you control phones by means of a computer. So, you can see each extension, whether or not they are on the phone, including the people they are talking to. Voice mail messages can be set up as email messages, and call forwarding can be set up to any number.
These new phone systems make use of software so you can just upgrade your software instead of changing your phone systems. This lets you save money in the long run and makes it easier to maintain your phone system.
• Laptops, desktops plus accessories
There are lots of techie devices nowadays like tabs, 3D printers, and flat screens. Though they may be the latest and coolest devices, you won’t need them in an office. When it comes to work, people will still depend on laptops and desktops.
You will need newer laptops and desktops that have enough capacity to store the programs you need. Older ones may not be compatible with the newer programs. So it is advisable to upgrade these devices every five years or more. This way, there won’t be any problems whenever you need to run a program. Like all other electronic equipment, computers have a shell life, and they need to be replaced someday.
You need servers to store your stuff. However, with companies going cloud-based, a server does not necessarily have to be in an office. You will only need a server if you are at least 20 people and would like to grow or if your customized programs won’t run in a cloud. Otherwise, you can continue doing business without one.
Backup systems are essential in every workplace. You will never know when disasters could happen. You may erase a very important report by accident or your network gets wiped out.
All organizations need a firewall to protect their system from all existing online problems. Without this, hackers can have access to your network. This can also be open to all sorts of viruses.
Even if every organization is headed for the Cloud, they will still need office equipment since this is a basic need. The equipment you choose should be updated, to keep up with the programs that are being offered nowadays. High-tech equipment will allow you to do your work more efficiently than ever.
Sally writes for the Principal Corp group of companies who specialise in b2b cloud services, consumer electronics and more. Visit Principal Corp for print auditing solutions, Office Magic for photocopiers or Cameron Barclay for office refurbishment.